Frequently Asked Questions
- Who is eligible for Dropbox?
- Dropbox is currently only available to Faculty, Emeritus, and support users via the PSRole: UF_DROPBOX_FACULTY_SUPPORT.
- What is Dropbox?
- Is there a difference between Dropbox for Education and Dropbox Business?
- There is no difference in user functionality between Dropbox for Education and Dropbox Business – you’ll get the same great experience in Dropbox for Education as you do in Dropbox Business; however, there are advantages for how UF can administer the Dropbox Education accounts.
- What is Dropbox for Education?
- Are there any data use restrictions for UF Dropbox?
Yes. Some Restricted Data types are allowed but can't be shared with others external to UF, while others types of Restricted Data are not to be stored in UF Dropbox at all.
Here is a table that provides examples of data use restrictions for UF Dropbox.
Any questions on this topic should be directed to the UF Privacy Office, 352-273-1212 or email@example.com.
Data Type Examples Allowed in UF Drobox? Can be Shared? UF Open Data Directory Information Yes Yes Course Catalog Yes Yes Press Releases Yes Yes Job Postings Yes Yes UF Sensitive Data Animal Research Protocols Yes Yes Security Plans Yes Yes Exam Questions/Answers Yes Yes FERPA Regulatory Data Student Records Yes Internal Only HIPAA Regulatory Data Patient Records Yes Internal Only FIPA Regulatory Data SSNs No No Card Holder data No No Bank account #s No No Driver's License #s No No Super Confidential Data Mental Health Records No No HIV/STD Records No No Substance Abuse Records No No Pediatric Medical Records No No
- I received my invite, how do I get started?
- How do I create a Shared Folder?
- What's a Team Folder and how is it different from a Shared Folder?
- What if I want to share a file, but prevent editing?
- How is Dropbox different from other storage options available on campus?
- You can see a comparison of services available here on the Research Computing website.
- I already have a personal Dropbox account with my ufl.edu email address. What will happen to my files?
- Dropbox will ask to move your files to a personal account with a new email address or to migrate your files to Dropbox for Education.