eTools Assessment

It is important to make informed choices about appropriate use of etools and cloud services, taking into consideration both benefits and risks. Use the chart below to see at a glance if an item has been assessed and whether or not it is permissible to maintain a specific data type in a UF or external vendor cloud.

Before use at UF, eTools and cloud services must be go through an approval process involving Information Security, the Privacy Office and other units as needed. If there is a tool not listed below that you need, please refer to the Risk Assessment page for information on initiating the process. Please see the data category definitions page or click on the category heading for information.

Key

purpleeducationEducational/Business Use Permitted – Use is allowed for educational and business purposes not involving any data types prohibited for this item.

greencheck Data Type Use Permitted – Data Type Use Permitted No technical, policy, or other issues exist that prohibit use of this data type with this service, unless you may send, store or share the regulated data type with this service if your data steward and your department/unit policies permit you to do so. For international data, consult the Privacy Office.

greyx Use Prohibited – Use of this service with the regulated data type is prohibited. Do not use this service to send, store or share the regulated data type.

blueeyeItem Under Review – Do not use. Use of this service to send, store or share the regulated data type is under review to evaluate security concerns.

Use CautionCaution – Use extreme caution when storing this information as leaks may result in identity theft, violation of privacy, and financial loss.

Name Student Records
Yellow Exclamation Point
Health Records
Yellow Exclamation Point
Credit Cards
Yellow Exclamation Point
Identifiable PIIFinancial RecordsHuman Research SubjectsExport Control Research
AcrobatiqGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Adobe ConnectEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Allegro CLEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
ANSYSEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Ares
Educational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
AzureEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
Badge SafeGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Big BlueButtonEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
BloggerGrey XGrey XGrey XGrey XGrey XGrey XGrey X
BlueCanaryEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
BoxGrey XGrey XGrey XGrey XGrey XGrey XGrey X
BridgesoftGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Calibrated Peer ReviewGrey XGrey XGrey XGrey XGrey XGrey XGrey X
CamtasiaEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
CanvasEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
Canvas AttendanceEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
Canvas NetworkEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
CapsimGrey XGrey XGrey XGrey XGrey XGrey XGrey X
360 CoreGrey XGrey XGrey XGrey XGrey XGrey XGrey X
CengageGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Civics NationEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
CollegenetGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Compilers and Interpreters as a Category are Approved for Use
CourseraGrey XGrey XGrey XGrey XGrey XGrey XGrey X
CRC GuidebookGrey XGrey XGrey XGrey XGrey XGrey XGrey X
DipityGrey XGrey XGrey XGrey XGrey XGrey XGrey X
DreamsparkEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
DropboxEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Dropbox for FacultyEducational Use PermittedGreen CheckGreen CheckGrey XGrey XGrey XGrey XGrey X
EduBlogsGrey XGrey XGrey XGrey XGrey XGrey XGrey X
ElggGrey XGrey XGrey XGrey XGrey XGrey XGrey X
ePortfolioGrey XGrey XGrey XGrey XGrey XGrey XGrey X
EquellaGrey XGrey XGrey XGrey XGrey XGrey XGrey X
EventBriteGrey XGrey XGrey XGrey XGrey XGrey XGrey X
ExamSoft
Educational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
FacebookEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
FileExpressEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
Flat WorldGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Flickr SearchGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Follett/McGraw- HillEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Google EarthGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Google DocsGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Google HangoutsGrey XGrey XGrey XGrey XGrey XGrey XGrey X
GrademarkEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
Harvard BusinessEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
iClickerEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
iliosGrey XGrey XGrey XGrey XGrey XGrey XGrey X
iRubricsEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
One.UF/PearsonEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
iThenticateEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
KalturaGrey XGrey XGrey XGrey XGrey XGrey XGrey X
KennethwareGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Khan AcademyGrey XGrey XGrey XGrey XGrey XGrey XGrey X
KnowillageGrey XGrey XGrey XGrey XGrey XGrey XGrey X
KognitoEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
KryterionGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Learning CatalyticsGrey XGrey XGrey XGrey XGrey XGrey XGrey X
McGraw-Hill ConnectEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
MediaSiteEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Moodle
(College of Ed. only)
Educational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
New York Times
Educational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Normal Lab Data AnalyticsGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Office 365 - Exchange OnlineEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
Office 365 - OneDrive for BusinessEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
Office 365 - SharePoint OnlineEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
Office 365 - VideoEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Office 365 - YammerGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Office Mix LTIEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
OncoreGrey XGreen CheckGrey XGrey XGrey XGreen CheckGrey X
OneDrive
Educational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
Panther Learning SwordEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
PB WorksGrey XGrey XGrey XGrey XGrey XGrey XGrey X
PearsonEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Pearson Custom IntegrationEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Pearson Standard Integration (LTI)Educational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
PeermarkEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
PiazzaEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
PinterestGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Press GaneyGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Proctor 101Grey XGrey XGrey XGrey XGrey XGrey XGrey X
ProctorUEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
PruluEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
Public CollectionsEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
PufferSphereEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
QualtricsEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
Questica BudgetingGrey XGrey XGrey XGrey XGrey XGrey XGrey X
RedCapEducational Use PermittedGreen CheckGreen CheckGreen CheckGreen CheckGreen CheckGreen CheckGreen Check
Redirect ToolEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Remote Proctor NowEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
RespondusEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Rsmart One CampusEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
SakaiEducational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
SalesforceEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
SCORM 2004Grey XGrey XGrey XGrey XGrey XGrey XGrey X
SkypeEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Slack.comGrey XGrey XGrey XGrey XGrey XGrey XGrey X
SmarthinkingEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
SmartererEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
SocrativeGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Software SecureGrey XGrey XGrey XGrey XGrey XGrey XGrey X
SSP (Acad Adv)Grey XGrey XGrey XGrey XGrey XGrey XGrey X
SoftChalkEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
StorifyGrey XGrey XGrey XGrey XGrey XGrey XGrey X
TableauGrey XGrey XGrey XGrey XGrey XGreen CheckGrey X
TED EdEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Titan PadGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Top HatGrey XGrey XGrey XGrey XGrey XGrey XGrey X
TurnItIn Educational Use PermittedGreen CheckGrey XGrey XGreen CheckGrey XGrey XGrey X
TwilioGrey XGrey XGrey XGrey XGrey XGrey XGrey X
TwitterEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
USA TodayEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Vanilla ForumsEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
VimeoEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Voice ThreadEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
WikipediaGrey XGrey XGrey XGrey XGrey XGrey XGrey X
WikispacesGrey XGrey XGrey XGrey XGrey XGrey XGrey X
WileyPlusGrey XGrey XGrey XGrey XGrey XGrey XGrey X
WirisEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
WordPressGrey XGrey XGrey XGrey XGrey XGrey XGrey X
XaneduGrey XGrey XGrey XGrey XGrey XGrey XGrey X
YellowdigEducational Use PermittedGreen CheckGrey XGrey XGrey XGrey XGrey XGrey X
YoutubeEducational Use PermittedGrey XGrey XGrey XGrey XGrey XGrey XGrey X
Youtube CaptureGrey XGrey XGrey XGrey XGrey XGrey XGrey X